Before you create amenities, you need to decide if you need to link them to an Amenity Group. If you have a group of the same type of facility, for example you have 6 BBQ's on site, and you want to ensure that restrictions are put in place to stop the same unit from booking all 6 BBQ's out at the same time, you will need to create an amenity group to assign to all 6 BBQ amenities. This will ensure that the one restriction rule is in place across all 6 Amenities.

 

To create an Amenity Group, 

1. Go to the Settings Tab

2. Select Amenity Reservations

 

3. Bring the Amenity Groups tab to the front

 

4. Click Add New Group

 

5. Give the group a name, select the appropriate restrictions and Save.



 

1. Go to the Settings Tab

2. Select Amenity Reservations

3. Click Add New Amenity

 

4. Give the Amenity a Name, select an appropriate Icon, unless you want to add an image instead.


 

5. Upload an image that will show on the Amenity button on the Resident's site. If you don't have an image, make sure you select an icon above.


 

6. If you have any rules or important information to share with residents regarding your amenity, you can upload a document that they will be able to download from the booking page.


 

7. Select the appropriate amenity group if required.


 

8. Choose who will be able to place requests for this amenity.


 

9. Select the viewing permission for requested and approved bookings already in place for this amenity.


 

10. Enter any special instructions to be displayed to the resident on the booking page.


 

11. Create a Liability Waiver in needed by selecting from the two Yes options and filling out the details as needed

12. Select who should receive notifications that reservation requests have been received and are awaiting management approval.


 

13. If you haven't selected an Amenity Group to use for the facility, select the appropriate restrictions.

This example shows a unit can book the facility 2 times per one month. NOTE: This is a calendar month. Therefore if the first booking is placed on the 10th October and the second on the 15th of the same October, the facility would again be able to be booked from the 1st of November.
 

14. Complete the future reservations option for the facility.


NOTE: Once the amenity has been saved, if you edit the amenity and change a future reservation from one kind to another, there is every chance that the restrictions placed on the amenity will be broken. If you need to amend this section please contact BuildingLink support to get them to do this for you.
 

15. Choose how far in advance bookings for this facility need to be made.


 

16. Enter the times that the facility is available.


 

17. Complete the Reservation Duration rules.


 

18. Save!